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SolutionsReplacing ERP & old systems

Your old system holds you back.
Replacing it needs no cut-over date.

We record your existing ERP and the disconnected applications around it, secure what is known about your workflows and plan the replacement with ElbDesk - area by area, where technically possible. After the first engagement you know whether the switch is feasible, where to start and what effort to expect.

Book a callSee the phased approach
Sample view · values for illustration

Four areas, each with a track for the old and the new system: orders are replaced, the warehouse runs in parallel and is highlighted, purchasing is recorded, accounts still work in the old system.

Typical situations

Does this sound familiar?

Especially when your system holds more than a feature list shows.

  • Your system is difficult to extend

    New requirements stay unresolved, because every change can put established rules at risk.

  • Disconnected applications shape daily work

    Spreadsheets and extra applications fill the gaps your old system leaves.

  • Support or knowledge is disappearing

    The vendor has stopped development, or only a few people know the key rules.

Which area is the most pressing for you?

Keep, extend or replace? Take the system checkBook a call

Example of phased replacement

One area at a time. With planned transitions.

This is how replacement can work when areas can be separated technically.

  1. The starting point

    Orders and stock run in the old system, shipping in a separate application.

    ShippingSeparate app
    WarehouseOld system
    SalesOld system

  2. The first area moves

    Shipping starts in ElbDesk. Warehouse and sales stay in the old system for now, connected through verified interfaces.

    ShippingElbDesk
    WarehouseOld system
    SalesOld system

  3. The next area follows

    After testing and approval, the warehouse moves across. Sales remains connected for now.

    ShippingElbDesk
    WarehouseElbDesk
    SalesOld system

  4. The replacement is complete

    Sales runs in ElbDesk too, and the replaced systems are retired. Required historical data remains accessible.

    ShippingElbDesk
    WarehouseElbDesk
    SalesElbDesk
    Replacement of the planned areas complete

The sequence depends on your business, and we agree data migration, tests and approval for each stage.

The first engagement

Assess first.
Then decide on replacement.

Before a new system is developed, we examine a clearly defined first area.

  1. Review the system and rules

    With your team, we go through real transactions and record special rules, dependencies and data access.

    After this you have

    A description of your current system, including the open questions.

  2. Choose the first area

    We choose an area that makes business sense and can be separated technically.

    After this you have

    A reasoned recommendation for the starting point.

  3. Plan implementation and transition

    We describe data migration, testing, responsibilities and the switch.

    After this you have

    A plan for the switch, with a defined scope and an estimate.

Let us talk about which area could move first.

Book a call

In practice

ElbDesk in production and auctions

Two businesses, one shared foundation, adapted to their workflows.

  • Built with ElbDesk

    Auction house

    Auction platform

    Workflow illustration · fictional example data

    A custom auction platform on ElbDesk, from recording to settlement.

    • Catalogue objects
    • Settle auctions
  • Built with ElbDesk

    Prepress business

    Replacing an old system in a production business

    The old system could no longer be extended and is being replaced step by step.

    • Rebuilding on a clean data model
    • Room to extend instead of a dead end

„Durch die enge und partnerschaftliche Zusammenarbeit entwickeln wir ein ERP-System, das genau auf unsere Bedürfnisse zugeschnitten ist.“

Holger Ostermann · Managing Director, Carl Ostermann Erben GmbH

ElbDesk becomes the foundation of your next system

ElbDesk is our custom ERP with modules for ordering, warehouse, invoicing and accounting. On top, we develop what makes your business yours.

  • Existing ERP modules
  • Your specific processes
  • Planned data migration
  • Development alongside your business
How ElbDesk is used
How it often is

ERP

  • Ordering
  • Warehouse
  • Invoicing
  • Accounting
  • Pricing in Excel
  • Approvals by email
  • Production steps on paper

What makes your business different runs next to the system.

With Asertion

ElbDesk

  • Ordering
  • Warehouse
  • Invoicing
  • Accounting

Developed for you, directly in the ERP

  • Your own calculation logic
  • Approvals by order type
  • Custom production steps

Shared data · one interface

Your rules run inside the system, on shared data.

Contact

Where does your current system reach its limits?

We will discuss a useful starting point. You do not need to have decided on a replacement yet.

Tobias Kietzmann

Managing Director · Your permanent point of contact

Send an enquiry

Tell us briefly where things are stuck. We will get back to you personally.

A short description is enough. We will work out the details together.

Guides on this topic

Answers to the questions we are asked most often before a project - in detail, to read at your own pace.

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